Fleet Compliance
Without the Chaos
Keep vehicle checks, defects, reminders and documents in one place — built for UK fleet operators and small businesses. Launching Q2 2026.
Built for UK Fleet Operators
Vehicle checks, defects, reminders and documents — all in one place
Daily walkaround checks
Drivers complete structured daily vehicle checks; failed items are flagged with notes so managers can act. Every check is logged against the vehicle and driver.
Expiry calendar
Track MOT, tax and insurance due dates for every vehicle in a single calendar, with configurable alert preferences per fleet.
Role-based access
Drivers see their assigned vehicles. Managers get the full dashboard. Admins control everything.
Incident & defect tracking
Track incidents from first report through to resolution — with status, notes and costs recorded against the vehicle.
Document register
Record your compliance documents — MOT certificates, insurance, maintenance invoices — with type, reference and expiry date, all linked to the vehicle.
ULEZ & Clean Air Zone checks
Check whether each vehicle meets ULEZ and Clean Air Zone standards, so you know which vehicles can operate where.
Fleet management
Coming Q2 2026Fleet management — Pro features coming soon. Contact us for early access at [email protected].
Why Fleet Compliance Matters
Stay ahead of renewals
Operating vehicles without valid MOT or insurance can result in fines up to £2,500 per vehicle, and repeat offences can affect an operator's licence. CarFile keeps every vehicle's MOT, tax and insurance dates in one calendar with alert preferences, so you stay ahead of renewals.
Replace messy spreadsheets
Stop juggling spreadsheets, paper forms and email threads. CarFile gives you a single source of truth for every vehicle in your fleet — accessible from anywhere and always up to date.
Stay on top of roadworthiness
CarFile helps you stay on top of roadworthiness with daily walkaround checks, incident and defect tracking, and renewal reminders for every vehicle in the fleet.
One place for your records
CarFile keeps every walkaround check, service and repair logged against the vehicle, so your fleet's records are organised and easy to find when you need them.
Frequently Asked Questions
Common questions about CarFile fleet compliance
How many vehicles will I be able to manage with CarFile?
Fleet vehicle management is planned in tiers: Fleet Starter for up to 5 vehicles, Fleet Pro for 6-25 vehicles, and Fleet Advanced for 25+ vehicles with custom contracts. It launches in Q2 2026 — register your interest to be kept updated.
Will CarFile help with O-licence compliance?
Fleet vehicle management — including walkaround check logs, defect reporting and maintenance history — is coming in Q2 2026. We'll share more detail on compliance documentation as we approach launch; register your interest and we'll keep you updated as features are confirmed.
Can drivers submit their own vehicle checks?
Yes — drivers will be able to complete structured daily walkaround checks and flag any defects, which fleet managers can then review and action. Fleet vehicle management launches in Q2 2026.
What happens if a vehicle fails a check?
Failed check items are flagged with notes, and you can track each defect or incident through to resolution with its status, notes and costs recorded against the vehicle.
Is my data secure?
Yes. Your data is encrypted in transit and at rest, and you can review and export your records at any time. You stay in control of your data and can delete it whenever you choose.
Understanding UK Fleet Compliance Requirements
What does DVSA expect from fleet operators?
The Driver and Vehicle Standards Agency (DVSA) requires all commercial fleet operators to maintain roadworthy vehicles at all times. For O-licence holders, this means keeping detailed records of daily walkaround checks, defect reporting and resolution, scheduled maintenance, and MOT compliance for every vehicle in the fleet.
During a DVSA inspection, operators must demonstrate a robust maintenance system with up-to-date records. Failure to produce adequate documentation can result in compliance action — from warning letters to formal hearings at the Traffic Commissioner, and ultimately the loss of your operator's licence.
Fleet vehicle management — coming Q2 2026
Fleet vehicle management is coming to CarFile in Q2 2026 — a centralised digital platform accessible from any device. Drivers complete structured daily walkaround checks, defects are flagged to fleet managers, and MOT, tax and insurance due dates sit in one calendar with alert preferences.
Built for UK fleet operators and small businesses, it keeps your vehicle checks, defects, reminders and documents organised in one place — without the administrative burden of spreadsheets and filing cabinets. Register your interest to hear when it launches.
Also Available for Individual Drivers
Ready to Simplify Your Fleet?
Fleet Pro is coming Q2 2026. In the meantime, explore our personal plans and start managing your vehicles today.